Troop Banking

From funding a once-in-a-lifetime troop trip to demonstrating valuable money-management skills in the Girl Scout Cookie Program—our volunteers are the real-life role models for our girls when it comes to establishing savvy money smarts!

How to Start a New Troop Bank Account

As a volunteer, here's what you need to know about setting up your troop banking account:

1. Find Your Other Signer

All troop bank accounts MUST have two authorized signers. Both account signers should fill out their portion of this form. Completing this form on another person’s behalf is considered fraud.

Both signers must be registered for the current Girl Scout year AND have a current, eligible background check on file. The signers cannot be related by blood or marriage, and they cannot live in the same household.

Need help getting your second signer registered? Contact us.

2. Submit Troop Bank Account Authorization and ACH Agreement Form

To request a letter of authorization, submit the online form below or by using this link.

This form will also act as your ACH agreement. You will also be required to submit a Troop Agreement Form to participate in the Fall Product and Girl Scout Cookie Programs.

Within three business days, both signers on the bank account will receive an email from the council with a copy of the corporate resolution and letter of authorization.

You'll take these with you to the bank.

3. Go to the bank

Take the corporate resolution, letter of authorization, and your second signer with you when you go to open your bank account.

Note: Some financial institutions require different amounts of start-up cash. Be sure to ask whether there is a lesser amount available. Some troops choose to collect dues from parents/caregivers to cover this initial cost. Additionally, some service units offer new troops a start-up loan.

4. Send a copy of your bank signature card/account agreement form to council.

Send a copy of your bank signature card/account agreement form to the council at info@girlscoutcsa.org, or by fax or mail. You can also drop it off at your local service center.

The bank signature card/account agreement form may look like this example.

5. YOU'RE DONE!

How to Change Authorized Signers

1. Complete the Change in Bank Account Signer Form

The volunteer being added to the troop’s bank account should complete this form. Completing this form on another person’s behalf is considered fraud.

The signer must be registered for the current Girl Scout year AND have a current, eligible background check on file. The signer cannot be related by blood or marriage and cannot live in the same household as another account signer.

Need help getting your second signer registered? Contact us.

2. Submit Troop Bank Account Authorization and ACH Agreement Form

To request a letter of authorization, submit this online form (also located under How to Start a New Troop Bank Account).

This form will also act as your ACH agreement. You will also be required to submit a Troop Agreement Form to participate in the Fall Product and Girl Scout Cookie Programs.

Within three business days, both signers on the bank account will receive an email from the council with a copy of the corporate resolution and letter of authorization.

You'll take these with you to the bank.

3. Go to the bank

Take the corporate resolution and letter of authorization to the bank to initiate the approved change.

4. Send a copy of your bank signature card/account agreement form to council.

Send a copy of your bank signature card/account agreement form to the council at info@girlscoutcsa.org, or by fax or mail. You can also drop it off at your local service center.

The bank signature card/account agreement form may look like this example.

5. YOU'RE DONE!

Troop Banking Resources

Financial Worksheet & Volunteer Toolkit

Volunteer Toolkit: Troop administrators can use the finance tab in the Volunteer Toolkit to submit their financial worksheets with notes to council and upload six months of bank statements (December through May). Troop treasurers, we recommend that you submit your forms to your troop administrators for uploading. If you have questions, please see your relationship manager.

Financial Worksheet
The Annual Financial Report, due by June 15 each year, contains three steps:

Step 1: Complete the Financial Worksheet
This worksheet is a detailed listing of troop bank transactions for the year. Completed worksheets, along with six months of bank statements (December through May), must be submitted by June 15 or when a troop disbands. We encourage volunteers to submit the information through the finance tab in the Volunteer Toolkit. It's important to note that a Financial Worksheet MUST be submitted to the council in order to participate in next year's product programs. This is a requirement for all existing troops, not new troops forming for the new membership year.

Step 2: Gather Six Months of Bank Statements
Six months (December through May) of banks statements must be submitted as a part of the Annual Financial Report.

Step 3: Submit via Volunteer Toolkit
Troop administrators will use the finance tab in the Volunteer Toolkit to submit a summary of troop income and expenses (this is automatically calculated on tab 3 of the Financial Worksheet) with notes to council, the financial worksheet, and upload six months of bank statements (December through May). Troop treasurers, we recommend that you submit your forms to your troop administrators for uploading. If you have questions, please see your relationship manager.Submit your completed worksheet to info@girlscoutcsa.org.

Download the latest version of the Financial Worksheet (Excel)