Returning to In-Person Troop Meetings and Activities Interim COVID-19 Guidance for Volunteer
The council keeps up-to-date on these guidelines and updates them when changes are made. Click here to read our COVID-19 Guidelines.
COVID-19 is an extremely contagious virus that spreads easily in the community. Take all reasonable precautions to limit potential exposure for girls, volunteers, and families.
The COVID-19 pandemic continues to change as infection rates rise and fall in different areas. There may be regional differences or developments since this guidance was published. Continue to follow local and national directives. Discuss plans with families.
Use these questions and reminders to help decide how and when to return to troop activities.
Troop Meeting Space.
Outdoor spaces where social
distancing can be maintained are strongly recommended for meetings.
Get advance permission from the property owner or the jurisdiction
that provides the location.
For meetings held at public facilities, contact the facility ahead of time and ask:
- Is the space cleaned, and touch surfaces (i.e., tabletops, light switches, chairs, etc.) sanitized, at least daily?
- Who else uses the space (how often, what size is the group)? Is the space cleaned between groups?
- What type of faucets / soap dispensers are available in the restroom (sensory or manual)?
Then, consider whether you can supplement any practices that are less ideal. For example, if you will arrive after another user group, plan to bring sanitizing wipes to get the space ready for your troop. Another example: if faucets are manual, take some time to show girls how to shut them off with a paper towel. Use paper towels for doorknobs whenever possible.
Meetings may not be held in fitness centers or gyms, where a greater risk for contracting the virus may exist. Schools or churches may not permit outside groups on premises, so always check and confirm ahead of time.
Troop Meetings in the home.
GSUSA strongly suggests no meetings in the home out of concern
that there would be greater risk of exposure to other family members.
The recommendation is to stay away from in-home meetings for the time being.
Troop Meeting Size.
The current suggested maximum is ten
people (eight girls and two unrelated adult volunteers). However, check your local restrictions for small
gatherings. If more restrictive, follow the local restriction.
Restrictions vary greatly from state to state, county to county, and
even from town to town--and frequently change. If a state allows more
than ten to gather, utilize all social distancing practices and follow
all preventative guidance (such as face coverings). Get clearance from
your council before planning any gatherings of more than ten people.
If you have a large troop, stay connected while you wait for a safe time for everyone to gather. Large troops are wonderful, so stay together! Some ideas:
- Host virtual troop meetings (see below).
- Gather up in smaller groups—such as age-level groups, patrols, or groups of girls with a particular badge they’d like to work on.
Transportation.
Individual parents drop off and pick up
their own girls from meetings. Carpooling and public transportation
should be avoided, where possible, to maintain social distancing.
Virtual meetings.
Meeting options may need to be
flexible based on the fluid nature of COVID-19 risk. Troops that are
able to run online meetings as needed (or wanted) should do so. GSUSA
recommends maintaining a virtual to in-person ratio of at least 20/80,
which means to maintain virtual troop meetings at least 20% of the
time to keep tech skills and virtual meeting habits fresh. Use
the virtual troop meetings checkpoint in the Safety Activity Checkpoints to guide your
meeting plans.
Day trips and activities.
In conjunction with Safety
Activity Checkpoints, follow the same guidance as Troop Meetings and
Hygiene and COVID-19 Risk Mitigation guidance in this document. Call
ahead to the facility or vendor to confirm that they are following CDC
and state health department guidelines. If activity or sporting
equipment is being provided, ask the provider if they wipe down
equipment in between uses, similar to equipment at the gym. Make
whatever appropriate accommodations that are necessary. For example,
bring extra sanitizer if none will be provided for public use at the
activity location.
Travel and overnight stays.
Overnight trips are not
permitted until after the home state is successfully past Phase 3 of
its re-opening process. The timeframes will vary from state to state
and even from county to county in some cases. As always, contact your
council for prior approval before planning any overnight stays and
follow guidance in Safety Activity Checkpoints.
Hygiene and COVID-19 Risk Mitigation.
Follow the resources
developed by credible public health sources such as CDC or
your local public health department. Share these with girls and
volunteers and ensure that they are practiced during meetings and
activities. Place signs in the meeting or activity space to remind
girls and volunteers to engage in everyday
preventive actions to help prevent the spread of COVID-19.
Signs should include:
- Stay home if you are sick.
- Cough and sneeze into a tissue, throw the tissue in the trash, and wash or sanitize your hands.
- Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not available, use a hand sanitizer that contains at least 60% alcohol.
- Avoid touching your eyes, nose, and mouth. Wash hands if you do touch.
- Volunteers, girls and parents should be reminded to make sure temperatures are taken prior to group interaction to confirm the individual is not running a fever and temperature is a normal 98.6 degrees Members with fever or temperature higher than 98.6 should skip the in-person gathering until their temperature is normal.
Personal contact.
Hugs, handshakes, “high-fives,” and
even activities like the friendship circle or squeeze can transmit
COVID-19 from person to person. Refrain from these gestures for the
time being. Create a safe way for girls and volunteers to greet and
end meetings instead (like tapping elbows).
Note: Use culturally appropriate messages, materials, and resources.
First Aid Supplies.
Troop first aid supplies should
include COVID-19 prevention items including hand sanitizer (at least
60% alcohol), tissues, disposable facemasks, and disinfectants. Trash
baskets or bags should be supplied for meeting and activity spaces, if
not already available. Make sure that the trash baskets (or bags) are
easily accessible for girls. Disposable or no-contact thermometers may
be added to supplies if available and not cost-prohibitive, however,
parents should be checking temperatures and allowing their girl(s) to
join group activities only when temperatures are normal.
First Aid / CPR Training.
Keep skills up-to-date for any emergency. Talk to your council
about alternative methods of training that may be available during
this time.
Disinfectants and Disinfecting.
Routinely
clean and disinfect surfaces and objects that are
frequently touched (i.e., table tops, markers, scissors, etc.). Use a
household cleaner, or see the EPA’s
list of effective cleaners approved for use against
COVID-19. Follow the manufacturer’s instructions for all cleaning and
disinfection products (e.g., concentration, application method and
contact time, etc.).
Household bleach is effective against COVID-19 for up to 24 hours when properly diluted. Check that the bleach is not expired and determine if it can be used on a given surface. Follow the manufacturer’s instructions for application and proper ventilation. Never mix household bleach with ammonia or any other cleanser.
To prepare a bleach solution, mix:
- 5 tablespoons (1/3rd cup) bleach per gallon of water or
- 4 teaspoons bleach per quart of water
See the CDC’s website for more on cleaning and disinfecting community facilities.
Face Coverings.
Volunteers should remind girls that
Girl Scouts wear face coverings (masks) not only to protect themselves
but to protect others. Face coverings are a civic responsibility and a
sign of caring for the community. Girls can bring their own face
coverings. Have disposable masks on hand for those who need them.
Volunteers can teach girls
how
to handle their face coverings so that the coverings are
effective. Some girls or volunteers may not be able to wear masks, due
to medical conditions such as asthma. Contact your council for
guidance on how best to handle these exceptional circumstances as they arise.
Reporting and communicating a positive COVID 19 test.
In the event of a COVID-19 positive test result, do NOT contact
the parents or troop members. Promptly contact your council in this
situation. A council staff member and NOT volunteers, will be
responsible for:
- Confirming and tracing the positive tester,
- Contacting the parents of anyone who may have been exposed (or other volunteers),
- Notifying a facility or homeowner where a troop has met
- Alerting the state department of health.
Let other volunteers know that council staff, NOT volunteers, will notify parents and others about a positive test result and that the tester’s identity is confidential. Remember that girl and volunteer health information is private and strictly confidential and should be only shared on a need to know basis with a council staff member.
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