Travel Forms and Resources

Proper documentation is essential to ensure the safety, care, and well-being of our girl and adult members as well as the overall success of your troop activity. Some of the most frequently used forms you will work with are listed below. We recommend that volunteers always download the most up-to-date versions of all forms from the council website or Resources tab of the Volunteer Toolkit. To locate a form, use the abbreviated name shown in the first column of the table below.

CP115	Accident/Incident Report Form	This form should be completed and submitted whenever and emergency or crisis occurs during a Girl Scout meeting or activity.
CP116	Accident/Incident Report Log	This form should be completed in addition to the Accident/Incident Report form.
PG210	Intent to Travel Internationally	This form should be completed by the troop leader at least 12-24 months in advance for international travel intent.
PG211	International Travel Health and Permission Form	This form is for usage on an international trip. It asks for more detailed information than our standard health form.
PG212	Permission to Travel Internationally with a Minor	This form should be completed for each girl (minor) on the trip and kept with the trip leader for reference if needed during the trip.
PG213	Traveler Behavior Agreement - Girl	This agreement is for each girl and her parent/caregiver to sign prior to the trip stating they understand the expectations for the trip.
PG214	Traveler Behavior Agreement - Adult	This agreement is for each adult to sign prior to the trip stating they understand the expectations for the trip.
PG215	Authorization for Medical Treatment for Minors	This form is for minors attending an international trip.
PG216	Authorization for Medical Treatment for Adults	This form is for adults attending an international trip.
PG220	Final Information to Travel Internationally	This form should be completed online with all attachments 3 months prior to the trip. Completed and attached forms include: 1) approved TP103, 2) International insurance form and payment receipt, 3) Emergency contact list, and 4) Detailed Itinerary.
PG310	Financial Assistance for Individuals Request	Application for an individual girl or adult volunteer to receive financial assistance to participate in a Girl Scout approved program, area event or a trip.
PG320	Trip Status and Troop Financial Assistance Application	Application for a troop to receive financial assistance to participate in a Girl Scout approved program, area event or trip.
PG360	Post Trip/Activity Evaluation	This online form should be completed after your trip/activity.
OPG750	Council Certificate of Insurance Request	This form should be completed if you need to provide proof of insurance to a certificate holder.
SU104	Troop Money Earning Guidelines & Project Request Form	This form should be completed and submitted to the area service unit manager and membership director for approval at least four weeks prior to the troop participating in a non-council sponsored money earning project.
TP103	Troop Permission Request for Camping, Overnights, Watersports and Adventure Activities	This form is required for all troops to participate in camping, overnights, watersports and adventure activities. Should be submitted to area service unit manager at least 4 weeks prior to activity for approval.
TP105	Parent/Guardian Permission for Troop Outings and Health History Form	Parents/Guardians should complete this form annually for their girl to participate in Girl Scout troop meetings, activities and events. Troop co-leaders should keep these forms for their records.
TP106	Health History Form for Adult Members	Highly recommended for adults to complete if they are assisting with troop activities and events. Troop co-leaders should keep these forms for their records.
TP300	Plan 2: Accident Coverage Only	For non-members participating in any Girl Scout sponsored event lasting two consecutive nights or less. Forms should be submitted to programteam@nccoastalpines.org.
TP303	Plan 3P: Accident and Sickness Coverage	For members and non-members participating in any Girl Scout sponsored event lasting more than two consecutive nights. Forms should be submitted to programteam@nccoastalpines.org.
TP301	Plan 3E: Accident and Sickness Excess Coverage (more than two consecutive nights)	For members and non-members participating in any Girl Scout sponsored event lasting more than two consecutive nights. Forms should be submitted to programteam@nccoastalpines.org.
TP302	Plan 3PI: Accident and Sickness Coverage & Travel Assist (primary international)	For members and non-members participating in any Girl Scout sponsored international trip lasting more than two consecutive nights. Forms should be submitted to programteam@nccoastalpines.org.